We're Hiring

Fire & Flower is seeking a passionate and skilled changemaker to join our friendly community. Overall, this role involves two main responsibilities: creating a strategic & operations plan, and managing our general operations.

The Managing Director will work collaboratively with the Executive Director, report to the Executive Director & Board of Directors, and supervise the Administrator and a few volunteers.

Strategic & Operations Plan

Goal & Context: to lead us in revitalizing and optimizing our operations towards sustainability. As a grassroots organization, we created systems on an as-needed basis with our available knowledge-base for the last five years. We are now ready and needing to adopt more efficient, skillful systems and require help from someone more experienced.

• With assistance from the Executive Director, develop and implement a long-term strategic plan for sustainable growth including program development & evaluation, fundraising, financial management, community relations and partnership development.
• Create an operations plan outlining the actions required to meet the strategic plan goals.
  • Include a timeline and/or list of weekly, monthly, quarterly or annual tasks.
  • Research and recommend digital software and systems to optimize and automate our operations including workflow, project, donor, and data management. Some external consultation may be available.
  • Train staff in new systems and procedures.

General Operations

• Manage and maintain calendars, organizational files, and records. 
• Collaborate with the Treasurer to manage the organization’s financial resources effectively and efficiently, including budget development and monitoring, day-to-day processing & tracking of transactions, and compliance with relevant laws and regulations.
• Provide administrative coordination for our programs as needed.
• Oversee marketing (social media & e-newsletters) including reviewing e-newsletters before they are sent out.
• Collaborate with the board of directors on ongoing organizational policy development. 
• Supervise our small pool of staff & facilitators, providing ongoing support and development.

• Minimum of 4-5 years experience in management, operations, executive directing, or a similar role.
• Experience in the non-profit/charitable sector and with youth programming preferred.
• Proficiency with Google Workplace.
• Knowledge of digital operations systems (workflow, data, & donor management).
• Excellent written and verbal communication skills.
• Budgeting and budget management skills, including an understanding of accounting principles.
• Highly organized and self-driven with the ability to manage multiple calendars, priorities and on-going projects.
• Commitment to working collaboratively with a small team (board, staff, and volunteers), and also able to work independently.
• A genuine interest and enthusiasm for rites of passage and related topics such as women’s/youth empowerment, nature connection, 2SLGBTQIAP+, and culture shift in general.
• Ability to work remotely
• Have their own cell phone (laptop computer can be provided – Mac preferred)