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This position is funded by the Government of Canada. Financé par le gouvernement du Canada.
Position: Temporary 9-month part-time employee working 24hrs/week
Start date: Mon Oct 2, 2023
End date: Week of Fri Jun 28, 2024
Location: Work remotely; preference given to candidates in British Columbia
Salary: $32/hr + $8/day in lieu of benefits (based on 8hr-day) = works out to $33/hr + additional 4% vacation pay. Submission of biweekly timesheet required.
Sick Days: following BC law, 5 paid sick days after 90 days of work (last 9 wks)
Fire & Flower is committed to equity & diversity and offers a caring, personable work culture where individual differences & needs are honoured and appreciated. Diversity is important to us. People of racialized or marginalized groups, people with special abilities, and folx of 2SLGBTQIAP+ communities are highly encouraged to apply.
Fire & Flower is seeking a passionate and skilled changemaker to join our friendly community. Overall, this role involves two main responsibilities: creating a strategic & operations plan, and managing our general operations.
The Managing Director will work collaboratively with the Executive Director, report to the Executive Director & Board of Directors, and supervise the Administrator and a few volunteers.
Strategic & Operations Plan
Goal & Context: to lead us in revitalizing and optimizing our operations towards sustainability. As a grassroots organization, we created systems on an as-needed basis with our available knowledge-base for the last five years. We are now ready and needing to adopt more efficient, skillful systems and require help from someone more experienced.
- With assistance from the Executive Director, develop and implement a long-term strategic plan for sustainable growth including program development & evaluation, fundraising, financial management, community relations and partnership development.
- Create an operations plan outlining the actions required to meet the strategic plan goals.
- Include a timeline and/or list of weekly, monthly, quarterly or annual tasks.
- Research and recommend digital software and systems to optimize and automate our operations including workflow, project, donor, and data management. Some external consultation may be available.
- Train staff in new systems and procedures.
- Manage and maintain calendars, organizational files, and records.
- Collaborate with the Treasurer to manage the organization’s financial resources effectively and efficiently, including budget development and monitoring, day-to-day processing & tracking of transactions, and compliance with relevant laws and regulations.
- Provide administrative coordination for our programs as needed.
- Oversee marketing (social media & e-newsletters) including reviewing e-newsletters before they are sent out.
- Collaborate with the board of directors on ongoing organizational policy development.
- Supervise our small pool of staff & facilitators, providing ongoing support and development.
- Minimum of 4-5 years experience in management, operations, executive directing, or a similar role.
- Experience in the non-profit/charitable sector and with youth programming preferred.
- Proficiency with Google Workplace.
- Knowledge of digital operations systems (workflow, data, & donor management).
- Excellent written and verbal communication skills.
- Budgeting and budget management skills, including an understanding of accounting principles.
- Highly organized and self-driven with the ability to manage multiple calendars, priorities and on-going projects.
- Commitment to working collaboratively with a small team (board, staff, and volunteers), and also able to work independently.
- A genuine interest and enthusiasm for rites of passage and related topics such as women’s/youth empowerment, nature connection, 2SLGBTQIAP+, and culture shift in general.
- Ability to work remotely
- Have their own cell phone (laptop computer can be provided – Mac preferred)
How to Apply
Please send your cover letter and resume as one PDF to firstname.lastname@example.org.
We thank all applicants for applying. Due to limited capacity, only shortlisted candidates will be contacted. This position will be posted until it is filled.
Shortlisted candidates will be invited for an initial phone screening interview in early September. We will then invite select candidates for an online 60-minute interview.m